Top-6 Ways to Triumph Employee Onboarding Processes

Onboarding is one of the catching words for the HRs. Onboarding is a crucial phase for every human resource personnel as it leads its way to employee engagement. The strategy and quality of hiring any new employee may vary across companies, but all strive to make a good impression on their newly hired employee. With the advancement in technology, many companies are adapting healthy and ground-breaking solutions that help them provide one-kind employee onboarding experience. Working along the same lines, SkizzleHR, one of the leaders in human resource technology. It helps businesses emerging as a powerful tool to streamline various HR processes, including onboarding. The HRMS software solution once integrated enhances efficiency, communication, and overall employee satisfaction. 

What is the Best Employee Onboarding Process?

Employee onboarding process is one of the critical processes in the entire lifecycle of an employee. If the onboarding process is incorrectly followed, it will negatively influence an individual’s experience and image of the organization. Being inconsistent, such as having intense training bootcamps or having trial-by-fire mentality can adversely affect the business. These inconsistent scenarios lead to a higher employee turnover rate which is a demanding issue to address. According to a report by the Society for Human Resource Management, up to 20 percent of employees turnover happens in the first 45 days which throws a negative light on the company. This especially holds true for the smaller businesses as they have limited resources and the cost of replacing an employee. 

Let us dive a little deeper and understand how businesses can up their game while onboarding  new employees: 

1.Establish Structure

Starting with the bare minimum, having a structured employee onboarding process can help companies in the long run. However, many times companies might take this lightly and widen the gap in the onboarding process. Generally, new employees who go through a formal program are 58 per cent more likely to be with the organization after three years. It has been found that 77 per cent of new hires at companies with a proper onboarding process have met their first performance goal. Therefore, it is crucial for companies to realize that onboarding is an incremental process and it needs to be changed with changing times. The standardized structure for the onboarding process is way better than having no formal onboarding process at all. 

2.Begin Before the Onboarding Day

A research by Aberdeen suggests that 83 per cent of the highest performing organizations begin their employee onboarding process, before the employee joins their organization. The proactive measures ensure that the new joinee feels comfortable and is prepared for their first day. Preparing the new employee and sharing with them the list of everything that will be shared on their first day, such as time to come in, what to bring, what gadgets will be provided, access facilities, and more establish a supportive environment of learning and engagement.

3.Send a Welcome Kit

Sending a welcome to a new employee on the joining day says a lot about the organization. It shows that companies are willing to invest in their future by including branded and personalized merchandise. The welcome kit builds an emotional bond between an employer and employee which is an extremely crucial ingredient to succeed. And of course, it is a way to welcome a new member to the family. In certain scenarios, companies also use this as a hiring incentive within the job description to attract new talent. While some businesses post their welcome kit on social media for brand awareness.

 4.Assign a Mentor

Assigning a mentor to the new employee creates an environment of friendship and closeness. The closeness developed by showing around the office, answering questions, familiarizing with the job roles help develop a great deal of emotional bond. The mentor acts as a friendly face to a new hire which bridges the gap between the organization and employee. They can also act as a middle-person to avoid turning to upper-level management or the HR department to answer questions, thus facilitating seamless employee onboarding experience. 

5.Utilize the Different Training Pattern

When hiring a new employee, companies usually look for candidates who are up-to-date or tech savvy. However, when it comes to their onboarding, companies stick with the basic onboarding process. Asking employees to go through an employee guide or asking them to fill out the worksheets can be part of standard procedure, but it wouldn’t be engaging. Businesses will need much more than that. Instead, new hires can be onboarded using gamification tools that can make this process more engaging. Its multimedia, blended learning coupled with quick video and audio tape can create delightful experiences during the employee onboarding process.

6.Look for Feedback

One of the best practices for onboarding new employees is extremely simple, but often ignored. It’s feedback. New hires are a source of learning new technologies, measuring success and tweaking the older processes, that help greatly during the onboarding process. Scheduling a few surveys after the onboarding can help employers learn more about their strengths, weaknesses. This process also lets employees feel heard. 

Conclusion

Onboarding is a significant process for employees as well as employers. It’s an opportunity for employees to learn more about the company and the job, and the organization can learn more about the employee. By using the best employee onboarding processes, businesses can smoothly onboard new hires and help them learn and grow their skills and companies. Likewise, integrating HRMS software solution to create a more efficient, personalized, and engaging onboarding experience for new hires. SkizzleHR, a leading name in the HR technology, helps businesses in contributing to the overall satisfaction experience but also retain employees. Its new intuitive dashboard aligns perfectly with the digital transformation trends to share the future of your workplace. 

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